Getting Results From Your Writing: We all want to get results from what we write, don't we? But why don't we? Perhaps we miss the point and miss our reader's point too?
- Write from the reader's point of view. This will help you write more effectively.
- Use simple non-technical terms to make sure you are clear in your meaning.
- Don't use buzzwords or jargon that may confuse or distract your reader.
- Project a positive attitude to draw your reader into your message. Tell them what you can do, not what you cannot. People react better to positive reinforcement.
- Conclude your writing with a 'call to action' or a specific meaningful request.
Constructing A Well Written Memo Or Email
- State your purpose early in the memo or email (subject line is effective)
- Clearly state your purpose for writing it!
- Use direct, to the point statements
- Ensure the writing is well organized
- Use an easy to read format
Here Are Seven C's As They Relate To Effective Writing
1. Be Clear: have a definite purpose for writing and make sure it is clearly communicated up front. Be bold and connect quickly.
2. Be Complete: include all the necessary facts and background information to support the message you are communicating. Partial instructions would not work if we were to survive.
3. Be Concise: keep in mind the reader's knowledge of the subject and their time constraints. Convey the information as quickly and easily as possible.
4. Be Creative: use different formats (vs. straight narrative) to communicate your message. Q & A format, graphics, Idea lists, etc.
5. Be Considerate: keep your reader's needs in mind as you write. Ask yourself, 'Why should my reader spend time reading this?'
6. Be Correct: by checking all your information is accurate and timely. Double- check your spelling, punctuation and grammar. Proof read it before you send it!
7. Be Credible: strive to present yourself from a position of reliability and competence. Write to reinforce your message and make it more believable.